Navigating Extra Work Authorizations, Change Order Requests & Change Orders

by Werx

In the dynamic world of construction, projects are often characterized by their evolving nature. Unforeseen challenges, design modifications, and unexpected conditions can arise during the course of a construction project, leading to changes in the scope of work. These changes are typically managed through a systematic process involving Extra Work Authorizations (EWAs), Change Order Requests (CORs), and, ultimately, change orders in construction progress billing.

Understanding the Chain:

Extra Work Authorizations (EWAs) from Workers in the Field:

Construction projects involve a diverse range of tasks and unforeseen challenges. When workers in the field encounter additional work that goes beyond the original scope, they document these instances through Extra Work Authorizations and get approval from the client representative on site. These EWAs serve as a formal request for approval to undertake work that was not initially planned.

Change Order Requests (CORs) from Project Managers:

The Extra Work Authorizations submitted by field workers are then reviewed by project managers. Project managers assess the impact of the proposed extra work on the project timeline, budget, and overall scope. If the additional work is deemed necessary, project managers initiate Change Order Requests to formalize the changes in the project documentation.

Change Orders from the Client:

The Change Order Requests from project managers are then presented to the client. Clients, along with their representatives, review the proposed changes and evaluate the associated costs and timeline adjustments. Upon client approval, these Change Order Requests are formalized into Change Orders, reflecting the mutually agreed-upon adjustments to the original contract.

Change Orders on the Next Progress Bill:

The approved Change Orders are integrated into the construction progress billing system. This involves updating the project cost, schedule, and scope documents to reflect the changes. Subsequently, the adjustments are factored into the next progress bill submitted to the client.

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Benefits of a Systematic Approach

Transparency and Accountability:

The systematic process involving Extra Work Authorizations and Change Order Requests ensures transparency and accountability. Each step is documented, providing a clear trail of communication and approvals, which can be invaluable in resolving disputes and mitigating legal issues.

Financial Accuracy:

By incorporating changes through formalized processes, the financial implications of extra work are accurately assessed and documented. This prevents unexpected financial burdens on both parties and allows for more accurate forecasting.

Timeline Management:

Change Order Requests enable project managers to assess the impact of extra work on the project timeline. This proactive approach helps in managing expectations and avoiding delays, contributing to the overall success of the construction project.

In the complex landscape of construction, Extra Work Authorizations, Change Order Requests, and change orders play a pivotal role in managing the evolving nature of projects. A systematic approach to these processes ensures clear communication, financial accuracy, and effective timeline management. By understanding and navigating this chain of events, construction professionals can foster collaboration and successfully navigate the changes that are inherent in the construction industry.

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