Start Free Trial

Help Center

Add and edit vendors

Everyone you buy from, with their terms and contacts.

Updated October 15, 2026

A vendor is anyone you pay: suppliers, subcontractors, equipment rental. Purchase orders, bills, expenses and credits all point at a vendor, and the vendor's account shows what you owe. If you use QuickBooks Online, import vendors from there first so both lists match.

  1. In the left navigation, click Expenses > Vendors.
  1. Click Add Vendor in the top right. Use the caret next to it to Import from Excel or, when connected, Import from QuickBooks.
  1. Enter the vendor's details, default payment terms and, for QuickBooks-connected accounts, the expense account. Mark 1099 vendors so year-end reporting is easy.
  2. Click Next to add contacts, then Finish.

Edit or deactivate a vendor

Open Expenses > Vendors, click the vendor, then click Edit in the top right. Use the Active toggle to retire a vendor you no longer use. Their history stays on every document.

Vendors FAQ

What is 1099 tracking for?

Mark the vendors you must report to the IRS on a 1099. Their paid totals are easy to pull at year end.

Can a vendor also be a customer?

Yes, but they are separate records. Create both.