Pool Service Software
Werx is the office app for pool service pros who want to bill fast and get paid faster. Invoice weekly service and repairs, take payment online, quote bigger jobs, and track tech time. Then sync it all to QuickBooks.
- Quote and invoice from the field or the office
- Take card and ACH payments online
- Two-way QuickBooks Online sync
Stop the busywork
Run your pool service business without the spreadsheets
Most pool service shops run weekly maintenance accounts plus repair jobs with a small crew. When billing and tech hours live in spreadsheets, invoices slip and cash comes in slow.
- Bill weekly service by hand
- Chase mailed checks
- Tech hours on paper
- Account profit a guess
- Invoice service and repairs fast
- Card and ACH online
- Tech time by job
- Profit on every account
Werx gets pool pros out of spreadsheets. Invoice service and repairs, take payment, quote jobs, and track tech time in one app.
The money side of a pool service business for $49 a month
Construction billing and job costing platforms publish entry prices from $149 to $599 a month, with per-user fees up to $20 and features like job costing often gated to higher tiers (as of July 2026). Werx takes the opposite approach: flat plans from $49 a month, every feature on every plan, and users are $6.
For a pool service company, that is less than one month of service on a single pool to run the entire office side. See pricing for the full breakdown, or compare Werx to the platforms you are looking at.
- Every feature on every plan, from day one
- Quotes, invoicing, online payments, and job costing included
- Users are $6 a month, time-only users $4, no caps
- No contracts, 14-day free trial, no credit card
Where pool service businesses lose time and money
Most lost margin hides in recurring billing and tech time. Here is where it slips, and how Werx catches it.
Missed service invoices
Weekly visits add up and some never get billed. Invoice each one fast so none slip through.
Invoicing and paymentsChasing checks
Waiting on mailed checks slows your cash. Let customers pay by card or ACH online.
Online paymentsSlow repair quotes
A late quote loses the repair. Build clean quotes fast and send them for online approval.
EstimatesNo profit picture
Without job costs, you cannot tell which accounts make money. Track cost and profit per job.
Job costingFuzzy tech hours
Paper time sheets cost you on payroll. Techs log time by job from the field.
Time trackingFeatures built for pool service work
Werx gives pool service pros the office tools to quote, bill, and get paid. Just the tools a crew actually uses, done well.
- Repair and service quotes
- Online estimate approval
- Fast invoicing for weekly service
- Online card and ACH payments
- Tech time tracking
- Job costing
- Job profitability
- Customer management
- QuickBooks integration
- Mobile field app
From quote to paid, without the paperwork
Build a repair quote in minutes and send it for online approval. The customer taps approve, and you turn it into an invoice.
Invoice weekly service as it happens. Customers pay by card or ACH, and the money lands faster.
See how estimates and online payments work in Werx.
The route pays the bills, the repairs carry the margin
A pool business runs on two engines: the weekly route that brings steady money, and the repairs and upgrades that earn a better margin on top of it. A simplified month in season:
| Work | Monthly revenue | Labor + chemicals | Profit | Margin |
|---|---|---|---|---|
| Weekly route, 70 pools at $150 a month | $10,500 | $6,825 | $3,675 | 35% |
| Repairs and upgrades, 8 jobs at $450 avg | $3,600 | $1,980 | $1,620 | 45% |
| Total | $14,100 | $8,805 | $5,295 | 38% |
Check the route line: 70 pools at $150 is $10,500, minus $6,825 in labor and chemicals leaves $3,675, a 35 percent margin. The repair work adds barely a quarter of the revenue but nearly a third of the profit, and it only happens when the quote goes out the same day the tech spots the bad pump. When the season swells the route and winter shrinks it, per-account profit tells you which pools are worth keeping year round. Our markup vs margin calculator shows whether your repair pricing earns what you think it does.
A quote and invoice your customer can approve and pay online
Your customer opens a clean, branded quote or invoice. They approve or pay in a couple of taps. You see when they open it, so nothing stalls.
Software that runs the office side of your pool service business
From the first quote to the final payment, Werx keeps your billing, costs, and cash in one place.
Quotes and estimates
Build clean repair and service quotes with your prices and send them for online approval.
Fast invoicing
Invoice weekly service in seconds. Add line items and send from the field or the office.
Online payments
Take card and ACH payments online, so customers pay you sooner.
Tech time tracking
Techs log time by job from the Werx Field App. Labor cost updates in real time.
Job costing and profit
See cost and profit on every account, so you know what is worth keeping.
QuickBooks sync
Two-way sync with QuickBooks Online, included on every plan.
Free tools for pool pros
No signup, no catch. Use them today and keep the results.
Pool volume calculator
Gallons for any pool shape, so chemical dosing starts from the right number.
Calculate volumeMarkup vs margin calculator
What your service rates and repair pricing actually earn.
Check your marginLabor burden calculator
A tech's true hourly cost with taxes, insurance, and benefits in.
Run the numbers
Trusted by Contractors Like You
“It feels like the platform was built with real contractors in mind, not just software developers guessing what is needed.”
“It's a reliable tool that has helped me stay organized, manage tasks more efficiently, and keep projects on track.”
“Great program, user friendly and allows Project Managers easy access to monitor their project's budgets.”
Why pool service businesses choose Werx
Plenty of tools do field scheduling. Werx runs the money side of the business well.
Built for service work
Made for crews running weekly accounts and repairs, not a generic invoice tool.
Get paid online
Card and ACH payments on every invoice, so cash comes in faster.
Know your profit
Cost and profit on every job, so you can drop the accounts that lose money.
Works with QuickBooks
Two-way QuickBooks Online sync on every plan, at no extra cost.
One office app
Quotes, invoices, payments, time, and costs in one place.
Seventy service invoices a month, books that close themselves
Weekly pool service means a wall of small invoices and card payments every month, and a book of accounts that swells in June and thins in November. Werx syncs all of it with QuickBooks Online in both directions, payments matched to invoices, so the route reconciles without an evening of data entry and your books stay accurate through every seasonal swing.
Guides for growing a pool service business
Practical reads for the office side of a pool company.
Recurring service plans that stick
How weekly service becomes subscription-style revenue that renews itself.
Read the guideGet paid faster with online payments
Why card and ACH on every invoice changes your cash flow.
Read the guideWhat manual time tracking really costs
The payroll leak hiding in paper timesheets across a route.
Read the guideHandling customer complaints
Save the account when a green pool turns into an angry call.
Read the guideWhat is pool service software?
Pool service software is an office tool that handles quotes, invoicing, payments, and job costs for pool maintenance and repair companies. It replaces paper and spreadsheets for the money side of the business.
Pool care is part of a large services category: per the Census Bureau's 2023 County Business Patterns, the U.S. has 18,069 establishments in other services to buildings and dwellings, the industry group that covers pool cleaning and maintenance. Nearly all are small shops where the owner runs the route and the books. The ones that grow are the ones whose billing keeps up.
Werx is built for service work. Quote a repair, send it for online approval, and turn the won job into an invoice. Invoice weekly service, take payment online, track tech time from the field, and see job costs on every account.
You quote, bill, and get paid from one place, then sync it all to QuickBooks.
FAQ - Pool Service Software
Is Werx pool service billing software?
Yes. Werx invoices weekly service and repairs fast, takes card and ACH payments online, and tracks what is paid and overdue.
Can I build repair and service quotes?
Yes. Build clean quotes with your prices and send them for online approval, then turn the won job into an invoice.
Can my customers pay online?
Yes. Werx connects to Stripe, so customers pay by credit card or ACH right from the invoice.
Can Werx track my techs' time?
Yes. Techs log time by job from the Werx Field App, so labor cost and payroll stay accurate.
Does Werx handle both weekly service and repair jobs?
Yes. Invoice recurring weekly service and quote larger repairs, all in one place.
Does Werx sync with QuickBooks?
Yes. Werx syncs two ways with QuickBooks Online. Invoices, payments, and time flow into your books, included on every plan.
What software do pool service companies use?
Usually two tools: a route app for the day's stops and readings, and an office platform for billing, payments, and books. Werx is the office platform, and it syncs with QuickBooks Online so the money side stays clean.
Can Werx bill weekly service monthly?
Yes. Invoice each visit or bill the account monthly at your service rate, whichever fits the customer, with card and ACH payment on every invoice.
Can I see which pool accounts make money?
Yes. Tech time and chemical costs land on each job, so every account shows revenue, cost, and profit. The pool that eats an extra half hour every week stops hiding.
Does Werx do route scheduling or dispatch?
No, and we say that plainly. Werx runs the money side: quotes, recurring service invoicing, online payments, tech time, and account profit. If a route app runs your day, Werx runs the business behind it.
What is pool service software?
Pool service software is the office tool that handles quotes, invoicing, payments, and job costs for a pool maintenance and repair company. Some platforms focus on routes and scheduling; Werx focuses on the money side, from weekly service invoices and repair quotes to online payments, tech time, and profit per account.
How much does Werx cost for a pool service business?
Plans start at $49 a month with every feature included, and extra users are $6 a month. There is no contract and no feature gating. Start with a [14-day free trial](/pricing/), no credit card required.
Simple to use. Free to try.
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