Start Free Trial

Help Center

Bills

What you owe vendors, until you pay it.

Updated October 15, 2026

A bill is a vendor invoice you have not paid yet. Record it when it arrives so the cost hits the project now and the amount shows as owed on the vendor account. Pay it later and record the payment.

  1. In the left navigation, click Expenses > Vendor Bills.
  1. Click Add Vendor Bill.
  1. Pick the vendor, enter the bill date, due date and reference, and add each line coded to a project budget item. Link a purchase order to pull its lines in.
  2. Click Save. The bill stays open until you record a payment against it.
  3. To pay it, open the bill from the list and click Record Payment at the top.
  1. Bills already entered in QuickBooks can be pulled in instead of retyped: open the menu next to Add Vendor Bill, choose Import from QuickBooks, tick the bills and click Import.

Paying a bill

Open the bill and click Record Payment at the top. Enter the date, amount and the account you paid from, and apply any open vendor credit. The bill closes when it is paid in full.

Bills FAQ

Bill or expense?

A bill is owed. An expense is already paid. See Record an Expense.

Can I import bills from QuickBooks?

Yes. Connected accounts can import open bills from the caret next to Add Vendor Bill.