Help Center
Catalog defaults
Set default income and expense accounts for catalog items.
Updated October 15, 2026
Catalog defaults tell QuickBooks which income account a product or service sells to and which expense account it buys from. New items use these unless you override them on the item. Set them once the catalog is imported so items sync without errors.
- Click your avatar in the top right, choose Account Settings, then click QuickBooks.
- Click Defaults, then Catalog Defaults.
- Pick the income account and expense account new catalog items should use in QuickBooks. Each item can still override them.
Good to know
- Each catalog item can override the defaults. Open the item and pick its own income or expense account.
- Set the defaults, then import or create catalog items. Items that already exist keep whatever account they had.
- Defaults only apply to records created after you set them.
Catalog defaults FAQ
I do not see my account in the list.
Click Sync Now on the QuickBooks page to pull the latest chart of accounts, then come back.
Can I change a default later?
Yes. Existing records keep their accounts; new ones use the new default.