How Accurate Time Tracking Protects Margins
Labor is often your largest variable cost. If hours are late or mis-coded, you can’t see true performance until month-end—when it’s too late to course-correct.
- Real-time visibility into budget vs. actual by job and phase
- Faster, cleaner billing for AIA/progress and T&M projects
- Reliable payroll readiness and fewer adjustments
- Better crew planning and schedule control
What to Capture (and How)
Keep it simple and consistent so crews actually do it. Every entry should answer who, where, what, and for how long.
- Job, phase, cost code on every time entry
- Regular/OT split and notes for unusual work
- Location/GPS (light-touch) for verification, not surveillance
- Photo or ticket attachments for T&M back-up
Field-to-Office Workflow That Works
A predictable cadence keeps data clean and approvals smooth.
- Crews log hours daily (not Friday memory dumps)
- Foreman reviews and submits weekly; PM approves
- Office posts to jobs/cost codes; flags exceptions
- Sync to payroll and billing in one pass
Common Time Tracking Mistakes
Most issues come from manual processes or unclear standards.
- Paper timesheets and late entry (missing hours, bad codes)
- One-off job/phase labels that don’t match your SOV
- No supervisor approval before payroll run
- No documentation to support T&M invoices
How Software Makes It Easy
The Werx Field App captures hours by job/phase/cost code, ties them to billing, and syncs to accounting—so you stop rekeying and start reviewing.
- Mobile time entry with job/phase/code pickers
- Supervisor approvals and audit history
- Attach photos/tickets for T&M back-up
- Sync to QuickBooks Online for clean payroll and job costs
FAQs About Time Tracking
Is GPS required for good time tracking?
No. GPS can help verify location, but accuracy mostly comes from daily entry, clear codes, and supervisor approvals.
How often should crews submit time?
Log daily and submit weekly. This cadence keeps job costs current and prevents Friday “recall errors.”
What if a crew works multiple phases in one day?
Split the entry by phase/cost code. It’s a few extra taps and pays off with precise job-cost and billing data.
TL;DR Recap
- Daily time capture drives job-cost accuracy and faster billing
- Code every hour to job, phase, and cost code
- Supervisor approvals prevent payroll/billing rework
- Werx Field App makes entry easy and syncs to QuickBooks
